ERPAIStack is the AI operations layer for professional services firms running QuickBooks, Xero, and Excel timesheets. It delivers weekly ProServ Operations Reports showing project gross margin, billable utilization, client concentration, and employee variance — the operational metrics your P&L cannot show you. Built for 15–100 person firms generating $1M–$100M in revenue, ERPAIStack requires no migration, no new accounting system, and no Controller on staff. Upload 13 weeks of timesheets and see what your spreadsheets have been hiding. A service line of KCENAV.ai, the AI-native strategic navigation advisory.
Your ProServ Operations Report drops every Monday. Project gross margin, billable utilization, client concentration, employee variance. The numbers your P&L was never designed to show.
Real margin per project, per client. The actual money left after fully loaded labor cost.
Who's billing, who's on the bench, and where the capacity is hiding in your team.
Revenue distribution across your book. Flags when one client is a single point of failure.
Performance spread across your team. Who delivers above-margin work, who needs support.
Answer eight questions about how you track margins, utilization, and client mix today. Get a scored Operations Visibility Assessment with specific recommendations for your firm.
Every interaction starts with AI conversation. Where it goes depends on what your firm needs right now.
Upload timesheets, get your ProServ Operations Report, and run your firm with better data. AI configures everything. Full capabilities behind premium.
AI qualifies and warms the engagement, then connects you to KCENAV for implementation support. For firms that want strategic counsel alongside the tooling.
Explore and compare operational infrastructure options through conversational AI. See how different approaches stack up for your specific firm profile.
Conversational AI helps you compare ERP solutions, understand tradeoffs, and find the right fit for your firm. No vendor bias. Just data.
Compare ERP platforms side-by-side on the dimensions that matter to services firms: project accounting, utilization tracking, reporting depth.
Coming SoonReal implementation timelines, effort levels, and gotchas from firms your size. Not vendor-supplied estimates.
Coming SoonUnderstand what moving to a new platform actually requires: data mapping, process changes, team training, true total cost.
Coming SoonOriginal research on operational performance, margin benchmarks, and infrastructure decisions for professional services firms.
Where do firms your size actually land on utilization? We analyzed the data to find out.
What margin by project actually means, how to calculate it without a Controller, and what good looks like.
The threshold where client concentration shifts from healthy revenue to existential risk. And how to measure it.
AI Operations Assistant